Use The Right Provider
The first step is choosing the right email provider because some of them will have better security than others. Google products are well known for their online security, so you should power your business with G Suite and use their email services. As well as a secure email account that has a good spam filter for picking up phishing emails, you will benefit from cloud storage. You can also use things like Google Docs for sharing documents and collaborating on them in real time. That means that you don’t need to send as many emails containing sensitive information, which reduces your risk. If you use an internet provider that doesn’t offer good security, you are putting yourself at risk.
Encrypt Sensitive Emails
Sometimes, you will need to send emails that contain a lot of sensitive data. It’s important that you identify and manage that sensitive data correctly, especially when sending it over email. The best way to protect your data is to encrypt those emails and protect them with a password. That way, cyber-criminals will not be able to access the data even if they do manage to intercept the emails.
Train Your Employees
Phishing emails rely on your employees clicking on malicious links, so the best way to protect yourself is by offering the right training. If you teach them to spot phishing emails and report them instead of clicking on the links, you can avoid a lot of potential data breaches. A lot of phishing emails are incredibly convincing but there are always things you can spot like spelling errors or unusual email addresses. As a general rule, your employees should never click a link unless it is coming from a source that they are absolutely sure can be trusted.
Only Send Information When Necessary
Every time you send a piece of sensitive information over email, you open yourself up to risks. No matter what measures you put in place, you can never be completely safe from a cyber-attack. That’s why the safest way to send data over email is to not send it at all. There will be some situations when you need to, but you should try to limit it as much as possible. Make sure that your employees are only sending sensitive data if they absolutely have to.
Protecting your emails is so important if you want to maintain good cyber-security, so make sure that you follow these steps.