You might not be looking to overhaul your IT system and be fairly happy with the way you manage and access your network but there are times when a little investment in upgrading your current IT can go a long way. We’re not talking about replacing the whole system, just installing a few little touches that will make everyone’s working life that little bit easier.

In this short blog we take a look at some of the smart innovations that are helping office life to become more efficient and help teams across the country to work smarter and more productively.

AI

We’re not talking about robots but rather smart tech that will give you the edge in your working practice. Looking at hardware, you might consider installing some more up to date scanners or printers that take the guesswork out of your printing needs. Look at how apps on your team’s phones might take the place of the bulky office scanner and provide even more options on how to manage documents online.

If you’re thinking about replacing your current telephony options, how about phone systems that use your laptop or PC’s built in microphone to talk to clients that will be compatible with headsets. Switch easily on your screen between the customer’s account details and the call for greater efficiency in dealing with their inquiry, without the need to handle receivers, keeping both hands free.

Image from Pixabay

In terms of software, think about replacing your current system with tech that produces beautiful presentation software, keeping you at the cutting edge of design.

File Management

You know there are good reasons not to have reams and reams of papers stored in the office and even on your hardware your document storage is taking up a lot of space. It’s time to make the switch to an online file manager and storage system. One like Dropbox now has a feature that incorporates shared working, so look into how electronic storage is going to free up space and allow your teams to work more efficiently together.

Finance

If your current system is a little clunky then take a look at some software that integrates all your accounting needs. From managing invoices and payments to sorting out your staff timesheets, spend less time on the books and more time increasing productivity in your workplace.

You may not have the budget to overhaul your entire system but a few modern touches are all it takes to bring your office into the 21st century. From apps that scan and print to online call systems that offer greater working flexibility, there’s a piece of tech out there just waiting to make itself useful in your office environment.

Don’t be afraid to update your current working practice, most smart tech is intuitive and easy to use and can be picked up with just a little bit of practice. Streamlining your business sends all the right messages to staff and customers alike, so embrace your AI side today for a smarter workplace.