Setting up a new office is a large undertaking. There are many things that you need to consider, and trying to juggle all of the balls at once can quickly become an overwhelming task. You want to get everything just right – not only because your business is going to be housed here for a long period of time, but because getting it right the first time will save you money in the long run. To help you out, here are 5 things to keep in mind the next time you are setting up a new office.
First and foremost, you need to pick a good place for your new office. Picking a good location is one of the most important factors you'll have to consider when setting up an office, so it is important that you take your time with it. Check out as many places as you can, and compare them all against one another. How much does it cost? How much room is there? What's the travel time like to get there? You may not find a place that meets every item on your wish list perfectly, so you'll have to decide which factors are the most important to you, and then make your final decision.
How To Set Up Your Space
Once you've picked a place, you need to decide the layout you are going to use. This will largely be determined by the space you select, but there are always things you can do to alter it. Do you want to set up individual cubicles for all of your employees, or will it be a more open work area? Where is your personal office going to be located? What will you use as a conference room? What size furniture can you afford to purchase? Plan all of this out before you start moving anything in to make the move-in day go much more smoothly.
Now that you've decided how your office is going to be laid out, you can begin to purchase all of the equipment and furniture needed to fill it. An office requires a wide range of items, many of which we don't even consider until the time comes when we need them. Using a checklist like this one will help you to think of items beforehand, and have them all ready to go from Day 1. Think about how many employees you have, the equipment they'll need to do their jobs – such as a desk, computer, printer, chairs and software – and how these things will fit into your space.
Your Business Brand
How you set up your office says a lot about your business's brand. Your brand is the image of your business that you display to the world – and it is important to implement it wherever possible. Branding through office design means picking out furniture, paint, and a layout that it syncs with your company brand. Having a strong brand image on display throughout your office is not only good for when customers come by, but it also impacts how your employees feel about their job.
Keep Costs In Mind At All Times
Lastly, all of the above has to be considered alongside the costs. Having a great design in mind is useless if you cannot afford to implement it. Setting up a new office space is all about making choices that not only give you a space you are happy with, but one that will not break your budget. Each step of the way you should be considering the costs, and looking for cheaper alternatives if the first idea you had is too expensive. Down the road you can pay more to upgrade parts of your office, but for now, work on getting the best possible setup for the least amount of money.
Take It Step By Step
Don't let the task of setting up a new office space overwhelm you. Yes, there is a lot to do, but if you take it one step at a time, it will not seem so bad. Pick out a place, decide how you want to set it up, and always keep the costs in mind. When you take each task one at a time they are not as overwhelming, and you'll find that setting up a new office space can actually be a lot of fun. You are in total control of how this new place will look and operate, so let your inner creativity shine through and enjoy the experience.