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Monday, December 18, 2017

How to take care of important documents

by waren topaz (writer), , July 31, 2015

Human life today is booked by documents and papers. From the moment we are born and given an identity to our passage, everything needs to be written down in paper and ink.

Human life today is booked by documents and papers. From the moment we are born and given an identity to our passage, everything needs to be written down in paper and ink. Every adult, irrespective of the country, culture, ethnicity or beliefs will have a stack full of certificates, titles, contracts, registrations, directives, licenses, diplomas, deeds, insurances and several other types of documents defining his/her life. While this stack of documents grows with us, it is important that they are well organized and stored to suit the times of needs and emergencies.

Need of storing documents

Apart from putting your life into credible/authenticated paperwork, documents of all sorts define your achievements, affiliations and recognitions. Now, depending upon the kind of document, each stack needs to be handled separately. Identification documents including birth certificated, driving licenses, passports, voter cards, social security cards, etc need to be organized in a way that they are easy to reach for you but not easy enough for a lurking offender. Similarly, financial documents, from bills to insurance papers and property papers demand a high degree of privacy. They are to be stored in a place where no one has easy access but are safe themselves. This is where organization and stacking of documents is necessary.

It is not just enough to have all the necessary documents in place. It is crucial that they are accessible in times of need. Most of our seniors would be keeping these documents in master folders. These folders should be kept somewhere safe, like in safety deposit boxes, with an attorney or in a fire safe. Assembling papers is the next important thing to consider.

Assembling documents

As per needs: Financial documents needs to be kept in a separate folder, separate from career documents. The idea is similar for all other document categories that include medical papers, contracts, licenses, policies, legal records, etc.

As per size: Now in each stack, there would be different sizes of documents. For example in your career file, there would be school certificates, college certificates, graduation certificates, other mark sheets, certificates won in competition, documents of appreciations, letters and others. It would be easier if you can sort the papers according to their size and dimensions.

As per folders: now that every aspect of your life has been categorized into separate files and folders, the next advisable step would be to stack them together in a place where they are perfectly guarded and safe from everyday disasters like spills, fires, water, moisture shocks and other kinds of accidents.

Added safety

Most of our documents come in hard-copy formats. As the paper gets old, the quality gets deteriorated and they tend to get crispier and worn out, even when untouched and kept safe. An advisable solution would be to go for protected laminations that would guard it from the natural elements and make the document sturdier. Laminated documents can even survive heat, spills, dust and other everyday elements.

Taking care of life’s documents in papers is one of the first thing that every kid should be taught. These are something that would be defining the rest of the career of an individual. Without the proper papers in place, you would only be inviting unnecessary problems and sometimes even extended legal scrutiny.

Article Source : Packaging Express



About the Writer

waren topaz is a writer for BrooWaha. For more information, visit the writer's website.
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