If you're looking to modernize your office space in 2014, you'll find a few simple updates can go a long way. According to 4myoffice.com, simple changes like bright paint and ping-pong tables can create a more modern work environment. For companies looking to drastically improve their office spaces, the 4MyOffice team suggests focusing on creating an open, tech-friendly atmosphere, but what types of technology does your company need?
Tablets and Styluses – While computers remain the workhorses of most businesses, mobile technology offers definite advantages to those who work outside the office. Tablets allow employees to provide immediate and interactive services for clients. Using PDF conversion software, a mobile tablet can function as a contract. A sales associate can simply bring up the necessary documents on the screen, and the client can use the stylus to record his or her signature. Mobile applications such as the Office Suite included on the Microsoft Surface Pro make organization and sharing a streamlined process.
The same principles apply to designers and other creative professionals who need to transfer sketches or written notes into software programs. Mobile tablets are an excellent way for creative professionals to easily share sketches and other media, making it an excellent collaborative tool. Creative professionals are going ga-ga over the new Wacom Intuous Creative Stylus that was recently announced for iPad and Cintiq Companion tablets. While mobile technology certainly offers greater agility and responsiveness than personal computers, they don’t really impact the office that much. Let’s look at some other technologies that can be used to modernize an office space.
Projectors – Projector systems are traditionally for presenting to large groups, but these systems also allow remote participants to view presentations and interact through video conferencing. When conducting company-wide conference calls or meetings, a live video presentation and question-answer session can strengthen communication and employee engagement. Don’t know what to look for in a business projector? Check out this guide from Best Buy.
Virtual Meeting Systems – Virtual meeting systems facilitate video conferencing, conference calls, and instant messaging for businesses. Some of the best virtual meeting programs are intuitive and inexpensive, making them excellent communication tools that even the smallest businesses can use. Skype Business is one such system, and GoToMeeting is another. For startups with a lean budget, Google Hangouts offers free video chat (limited to 10 people) and instant messaging.
Laptops and Extra Monitors – In the world of business computers, laptops are the machines of choice. Adding an extra monitor (or even two) gives employees the ability to organize and view different types of information. While an extra monitor can seem like a simple suggestion for modernizing your office space, these extra screens also promote employee productivity. With added emphasis on communication and response time, this allows employees to monitor communications, conduct research, and make notes without clicking through multiple tabs and windows.
Have a suggestion? Share your favorite office technology below.